Conference Visa Conference Visa

Conference Visa

Conference Visa


Conference Visa is to be obtained if the purpose of the visit is participation in symposium, seminar, summit, workshop, congress, etc. Application for Conference Visa has to be submitted at least two weeks prior to the date of travel.

1. General requirements:

1.1 Passport to be valid for a minimum period of six months.
1.2 Duly filled in and signed application form to be submitted in person or through an agent. Incomplete application will not be accepted.
1.3 Generally residents of Beijing, Heilongjiang, Jilin, Liaoning, Tianjin, Hebei, Shandong, Inner Mongolia Autonomous Region, Ningxia, Gansu, Xinjiang, Qinghai, Tibet Autonomous Region, Chongqing, Shanxi, Shaanxi, Hubei, Guizhou, Anhui, Henan, Jiangxi may apply for visa at the Embassy of India, Beijing.
1.4 The normal processing time for a Visa application is 3 working days after the submission of requisite documents along with the Visa application form.

2. Documents Required

1. Visa Application form (No column to be left unfilled) duly signed along with photograph pasted at the designated space.
2. Copy of the Passport.
3. Copy of the Chinese ID (for Chinese Nationals)
4. Original/Fax/Scanned copy of invitation letter from the host organization in India.
5. Original letter from the company/organization of applicant with official seal and signature.
6. Conference clearance from the Ministry of Home Affairs of India.
7. Political Clearance for the Conference from Ministry of External Affairs of India.
8. Copy of confirmed air ticket.

3. Procedure for submitting a VISA application:

3.1. Please visit the website Go to “Consular & Visa Services” and see Guidelines for ordinary passport holding Chinese Nationals travelling to India from mainland China only for eligible categories of Visa.
3.2. Submission of all relevant documents mentioned in the checklist on the website is important for acceptance of the visa application at the Embassy.
3.3. It is a mandatory requirement to ensure that your photo is 2 inch x 2 inch (51mm x 51mm) in size with white background. Photos which do not meet this specification will not be accepted.

4. Note:
a. A foreign National intending to attend an International Conference/Seminar/workshop while already in India on business/Employment/Student/Research Visa may seek prior permission of the FRRO/FRO concerned.
b. Frequently Asked Questions related to Conference Visa

5. Download forms:
a. Checklist for Conference Visa applications